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Ifyourteamdoesitagainandagain,asystemcandoitinstead.

Built by someone who spent 13 years in operations.

I help growing businesses in Dubai, Abu Dhabi and across the UAE find the work that repeats, fix the process behind it, then automate it. Drag the slider to see what that means.

How it runs today
22handoffs per order
5times the same data is typed
3times the owner is pulled in
Four red dots, four leaks.Tap one to see what it costs you.

Illustrative map of a typical growing business, from customer enquiry to payment. Every red box is work a person repeats that a system could do.

The cost of manual work

What is manual work costing you this year?

Move the sliders to match your team. Most owners underestimate this number, because it's spread across everyone's day and never shows up on an invoice.

10
2
60

Spent every year on work a system could doSpent every year on repeat work

AED 288,000
4,800hours a year
2.5full-time staff
AED 144,000back if you remove half
Find your biggest leaks: book a free callFind your leaks: book a call

Estimate: people × daily hours × 240 working days × hourly cost. One full-time person = 1,920 hours.Estimate: people × daily hours × 240 days × hourly cost.

My method

Process before automation.

AI on a broken process only makes it break faster. So every process I touch goes through three questions, always in this order.

01

Keep

What already works?

Protect it. Not everything needs changing, and your team's good habits are an asset, not a problem to fix.

For exampleThe way your best person handles a new customer.

02

Systemise

What depends on who does it?

Standardise it: one path, one owner, one template. Quality stops depending on who's in the office that day.

For exampleEvery quote goes out from one template.

03

Automate

What's repetitive, high-volume and stable?

Only now add automation or AI, with a clear number it has to move. If it can't be measured, it waits.

For exampleInvoices go out the moment an order is delivered.

Services

Three stages. Start where you are.

Start with the audit, and go further only when the numbers justify it.

How it works

How an engagement runs.

Success is defined before we start, then tracked against a baseline. No slide decks, no gut feel.

Discovery callFree 30-minute call

30 minutes on your biggest bottlenecks and where to start. No pitch.Your biggest bottlenecks and where to start. No pitch.

Process blueprint

I quantify what the bottlenecks are costing you and what fixing them is worth.

Redesign and implement

Built with your team, not handed to them. It sticks because they own it.

Measure

First checkpoint at 30 days: time saved, cost down, output up.

About

Built by someone who spent 13 years in operations.

I see a business as one system: what comes first, what follows, how each part connects. That's how I can tell which work can be automated, and which needs fixing first.

Growing companies in every industry hit the same wall: the team repeats the same tasks, information lives in WhatsApp and Excel, and the owner becomes the bottleneck. You work directly with me, and I bring in specialists when a project needs them.

Experience
13 years in operations
Works with
Growing businesses, in any industry
Method
Process before automation: Keep, Systemise, Automate
Approach
Diagnose, redesign, implement, measure
Anastasia Vihodtev
Anastasia Vihodtev, founder
Connect on LinkedIn

This is for you if

  • Your team repeats the same tasks every day
  • Orders, quotes or invoices are typed in more than once
  • Information lives in WhatsApp, email and Excel
  • The owner approves almost everything
  • You bought tools, but work didn't get easier

Working with businesses in Dubai, Abu Dhabi and across the UAE.

Questions

What owners ask me.

Straight answers.

Which industries do you work with?

Any business where the same work repeats: trading, services, clinics, agencies, contracting, retail. The patterns are the same across industries; only the words change.

How is this different from hiring an advisor?

Most advisors hand over a report. I stay through implementation, work with your leadership team rather than around it, and measure every engagement against a real baseline.

Will this disrupt how we work today?

Avoiding that is the point. I build on your current setup and bring in change at a pace your team can absorb without losing momentum.

Will you work with the tools we already have?

Usually yes. I first make the existing stack work properly before recommending another tool.

Do we need AI in every process?

No, and I'll be the first to say so. AI on a broken process makes it break faster. I recommend automation only when the process is solid, the volume justifies it and the outcome is measurable. Some of the biggest wins have nothing to do with AI.

What results can we realistically expect?

Less manual work, faster execution and clear ownership at every stage. We set the baseline on day one, and the first checkpoint is at 30 days.

Where do we start?

With the free 30-minute call. I'll tell you which process to look at first, and whether it's worth fixing.

Next step

Start with a free 30-minute call.

I'll map your biggest bottlenecks, tell you what to fix first, and where automation actually makes sense. Useful whether we work together or not.

Book the call
Email[email protected] LinkedInForta Partners I reply within 24 hours on business days.